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Increase Efficiency Through Outsourced IT

Apr 27, 2023
‎ |‎ Axxys Technologies

Are you looking to increase the efficiency of your IT operations without investing in additional personnel? Outsourcing your IT needs can be an ideal way to maximize productivity and reduce costs.

Outsourced IT services are provided by vendors who specialize in technology solutions that are tailored to your specific business needs. By outsourcing, you gain access to a team of experienced IT professionals who can provide timely and cost-effective solutions. This allows you to focus on core business functions without having to worry about managing a complex IT infrastructure.

In this post, we’re going to explain the benefits of outsourcing and how to choose the right partner.


What is Outsourced IT?

Outsourced IT is when a company partners with a vendor who specializes in technology. They have a team of experienced professionals that can provide solutions quickly and at a lower cost than many in-house solutions. The right vendor also provides services that are customized to the company’s needs and can evolve as those requirements change.


Who Uses Outsourced IT?

Outsourced IT services are increasingly being used by a wide range of businesses from small and medium-sized businesses to large corporations.


Growing businesses

Companies that have outgrown their in-house IT capabilities often turn to outsourced IT solutions for cost savings and improved efficiency. Additionally, the scalability of these services allows them to easily adjust to changing business needs.


Resource-constrained businesses

Other businesses use outsourced IT for project-specific tasks, such as designing and building a website or developing a software application. Other projects might include a migration of data to the cloud or setting up a new, in-office network. This is beneficial if the company does not have the resources to take on these tasks in-house. Furthermore, it allows them to benefit from specialized expertise without having to recruit and train staff.


Businesses wanting to focus on core competencies

Finally, some companies use outsourced IT services for ongoing maintenance and support. This can include monitoring the performance of systems, troubleshooting issues, and providing regular updates to ensure everything is running smoothly.


The Benefits of Outsourced IT

When it comes to outsourcing your IT needs, there are multiple benefits. These include, but aren’t limited to, the following.


Access to expertise and experience

By partnering with a vendor that specializes in technology solutions, you’re gaining access to expertise and experience that you may not have otherwise. This includes insight into industry trends, as well as the best practices for managing complex IT infrastructures.

Outsourced IT services are often faster and more efficient than in-house solutions. This is due to the ability of their experienced professionals to identify issues quickly and provide solutions that are tailored to your specific needs.

Additionally, these providers often offer higher levels of security than in-house solutions. This is because they typically have access to more advanced technologies and can implement measures such as encryption and firewalls much faster.


More cost-effective

The cost to hire and train an IT professional can vary greatly depending on the type of position, the level of experience required, and the specific skillset needed. Generally speaking, hiring and training an IT professional can cost a business anywhere from $60,000 to over $100,000. At the lower end of this range, entry-level positions often require additional staff to support the new hire.

By outsourcing your IT services, you can save a significant amount of money and avoid the hassle of recruiting, hiring, and training new personnel. Furthermore, you don’t have to worry about salary increases and other employee-related costs.


Frees up the team to focus on strategic activities

Outsourcing IT can help in-house teams focus on the important things they need to do. This can include developing strategic plans, improving customer service, creating new products and services, or focusing on marketing initiatives. By outsourcing the IT tasks that are necessary but not core to your business, you can free up time for more important activities.


Improves the effectiveness of technology in the business

Outsourcing IT services can greatly improve the effectiveness of a business’s technology in a number of ways. For one, these providers often have access to more advanced technologies, such as cloud computing and data analytics, which can help companies gain a competitive edge. Additionally, these services are often faster and more secure than in-house solutions, as they are able to identify issues quickly and tailor solutions to a business’s specific needs.


Choosing an Outsourced IT Partner

In order to find the right partner, you have to ensure  they meet some important criteria.


Expertise in your sector or industry

It’s important to work with a provider who knows a lot about your industry. They’ll not only have the best ideas and solutions for your business, but they can also help you become successful faster.


Fit to your budget

You have to verify that they can provide all the services you need while staying within your budget. If they offer tiered support, get them to explain the benefits of each one. This can help you zero in on the exact services you need while ensuring the solution aligns with the approved expenditures.


Excellent ongoing support and maintenance

When you’re looking for someone to help with your IT needs, it’s important to make sure they have a good record of providing excellent support and maintenance. This means they’ll help you if something goes wrong and can keep things running smoothly. Ask for case studies and/or references from current clients to help you make this determination.


Understands your needs and has a plan

After your initial inquiry or meeting, you have to be 100% confident that they have a complete understanding of what you’re looking for. If they provide a proposal that doesn’t address all of your organization’s needs, you need to request clarification. Or choose a different partner.


Tips for Getting the Most Out of an Outsourced IT Partner

To get everything you need and more out of an outsourced IT partner, do the following.


Talk to references before signing a contract

Speaking to references before signing a contract is essential. It allows you to find out more about their level of expertise and customer service, as well as reveals any potential red flags that may arise during the selection process.

By speaking to these references, you can gain valuable insights into how an IT provider works, allowing you to make a more informed decision.


Communicate often and clearly

It’s important to regularly meet with the provider of your choice often. Keep them appraised of any changes to your requirements and explain your needs very clearly. This way, they’ll understand exactly what they need to do and can provide the necessary support.


Set expectations early

From day one, everyone needs to be on the same page. Make sure they understand what you require and that they have a plan to meet those needs. Set measurable goals for success, such as increased efficiency or reduced costs, so that progress can be tracked over time.


Ask for regular reports on work and activity

You need to ensure that they’re meeting the goals and providing the necessary support. Regular reports allow you to track progress over time, identify areas needing improvement, and make any adjustments as needed. This helps maintain an ongoing relationship so that everyone involved knows their roles in helping your business succeed.


Think in terms of business outcomes

The ultimate goal of any IT-related project should be to improve a business’s performance and operations. By focusing on tangible business outcomes, you can ensure that the IT solutions you’re getting from your provider are helping to drive growth and success.


Outsourced IT can Save Money and Improve Operations

Outsourcing IT services is an effective way for businesses to save money and improve operations. Before partnering with an outsourced IT provider, it’s important to do your due diligence and understand your needs and expectations and communicate them accordingly. Doing this ensures that the selected IT provider has a comprehensive understanding of what you’re looking for and can provide the necessary support.

Most businesses don’t have the resources or expertise to manage their own IT needs, so they turn to outsourced providers who may not understand their specific requirements and this can be a costly mistake.

Axxys Technologies is a leading provider of outsourced IT services. Founded in 1994, our talented team has worked hard to become one of the top IT providers across north Texas and beyond by providing businesses with comprehensive solutions for all their IT needs. We specialize in a range of services including system design and customization, software development, security management, network management, and more. We also offer a comprehensive suite of services that are tailored to meet the specific needs of each business.

We understand the importance of customer service and strive to provide the highest level of quality and reliability in every project we tackle. Our team of experienced professionals will work with you every step of the way, from initial consultation through implementation and beyond. Contact us today for a free consultation on how we can help your business succeed!

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