New Coded Email Security Feature for Office 365 Users

Apr 22, 2016 | Apps, Cloud, Email, General Interest, Microsoft, Office 365, Security, Updates

While you can take many security precautions to protect your organization, a cyber attack is always possible because of human error. Microsoft, however, is trying to change this. In the coming weeks, the technology giant plans to launch a new security feature for Outlook, but only if you’re an Office 365 user. Here’s how it can help your business.

Aptly called “Safety Tips”, Microsoft Office 365’s new security feature is designed to help make your employees (and yourself) more aware of which emails may contain harmful content. By analyzing the data patterns of millions of emails, the feature uses a color-coded bar at the top of an email to help you determine what emails are safe, suspicious, or fraudulent.

How it works

Safety Tips uses a simple system to help you identify the safety level of an email quickly. The system consists of four colors that categorizes an email as suspicious, trusted, safe or unknown. The details of each of these categories are outlined below.

Suspicious email Color label: Red Description: This has either failed sender authentication or is a known phishing email. These messages should be deleted.

Unknown email Color label: Yellow Description: Exchange Online Protection marks this type of email as spam. However, you can move this item to your inbox by clicking it’s not spam in the yellow bar.

Trusted email Color label: Green Description: If this email comes from a domain Microsoft deems safe, then it falls into this category.

Safe email Color label: Gray Description: This type of email has either been marked safe by the user’s organization, has been moved from the junk folder into their inbox by the user, or the email is from a contact on the user’s safe sender list.

Color coding will look different between the Outlook app and Outlook for the Web. In the Outlook application, only suspicious emails will be flagged, whereas in Outlook for the Web all four types of emails will be color-coded. However, it should be noted that most emails won’t have any color code as they’re only added when Microsoft thinks they’re relevant.

With hackers getting smarter by the day, and human error a roadblock to a secure business, this new feature will hopefully add an extra layer of security to your organization. If you’d like to learn more about Office 365 or other security services we offer, get in touch today. A more secure business awaits.

Recent Posts

Co-managed IT Services Use Cases

Co-managed IT Services Use Cases

As businesses become increasingly reliant on technology, many are turning to co-managed IT services as a way to maximize their efficiency and get the most out of their tech investments. Co-managed IT is an arrangement in which a company utilizes both an internal IT...

How an MSP Can Support a Remote Team

How an MSP Can Support a Remote Team

The migration to remote work in recent years has highlighted the need for organizations to have a reliable managed service provider (MSP) that can provide comprehensive support. Here are some of the ways an MSP can help your remote team:   Security Security is...

Co-Managed IT Services for Law Firms

Co-Managed IT Services for Law Firms

Co-managed IT service is a type of IT service delivery model where the responsibilities for managing, monitoring, and supporting an organization’s IT infrastructure are shared between the internal IT staff of the company and an external managed service provider (MSP)....

Use Cases for Co-Managed IT Services

Use Cases for Co-Managed IT Services

Meeting the IT needs of a business using internal resources can be difficult and expensive. Meanwhile, outsourcing IT services may prompt questions about control and security. One of the ways the market has evolved is through Co-Managed IT Services, which provide a...

The Tempo of Cybersecurity

The Tempo of Cybersecurity

You are probably thinking to yourself, “oh great, another cybersecurity article”. I feel the same way sometimes, that I’ve become numb to the statistics, and I just want to go back to a time when we didn’t have to consider unscrupulous threat actors trying to take...